Active and vibrant Chapters are an important strategic asset to the Internet Society. The Internet Society’s event funding initiative therefore supports well run local activities organized by the Chapters and targeted at membership re-invigoration, which is critical in realizing the Internet Society’s goals and mission.
One of the keys to sustainability for a Chapter lies in its ability to recruit and attract volunteers. The objective of this programme is therefore to provide Chapters with a means to reaching out to their existing or new members as well as to provide opportunities for learning, social networking and to increase both the profile of the Internet Society and the Chapter in their local community.
While Chapters are expected to establish their own source of funding as outlined in the Policies and Procedures for Establishing New Chapters, they often lack the financial resources and the events collateral to do so, and this despite best efforts to secure funding through membership and sponsorship dues. This initiative is intended to assist Chapters on an annual basis (per calendar year) with a small amount of money to initiate an events programme (as opposed to regular membership meetings).
The goals of this programme are as follows:
Funding obtained through this process will assist Chapters in holding (at a minimum) one event in a calendar year.
Proposed events must meet the needs of the Chapter and be consistent with the Internet Society’s principles and goals. Events must also be compatible with one (or more) of the Internet Society’s strategic initiatives or fall within current activities in the Policy and Education areas as outlined at www.isoc.org/pubpolpillar/ and www.isoc.org/educpillar.
Typically Chapters hold two types of meeting. One type is the periodic membership meeting that provides for member networking and information exchange and allows for the conduct of regular Chapter business (elections, activity reports, introduction of new members, etc.). A second type of meeting, referred to as “events” (conferences, seminars, workshops) is typically held infrequently, often annually. These events tend to be open (and marketed) to the membership and a larger community or the public at large and are designed to advance the organization’s mission in the areas of policy and/or education and often, significantly, to raise funds for Chapter operations.
The Event Funding programme is aimed at funding “events” (as defined above) as opposed to regular Chapter meetings. However, it is recognized that the distinction may not always be clear and often meetings are held as “events.” As a consequence, the distinction is offered as a guideline and will be assessed by the programme managers in consultation with the Chapter. A breakdown of what the money can be used for is clarified in the section headed “Funding”.
Funds for Chapters come from a variety of sources within the Chapters and may include sources such as in-kind donations, Chapter membership dues (if charged), and sponsorships raised from local companies, government, and institutions. A draft document A Guide to raising funds for Events through Sponsorhip (PDF) prepared by Kevin Craemer from the Internet Society may be helpful information to event planners. The document is a draft from the Chapter Handbook.
The programme is open to all Chapters who meet the following criteria:
A maximum amount of $2,000 USD is available per eligible Chapter per calendar year. Chapters may apply for more than one event in a calendar year as long as they do not exceed the maximum of $2,000 USD. Allocated funds may be used for:
Chapters wishing to apply for funding are required to agree to the following:
Important Note: Applicants will be contacted after submission of their application to discuss the planned event and the necessary follow up after the event.
Please review the written and financial reporting guidelines prior to submitting your post-event report.
Note: High-resolution photographs of the event(s) are welcome and should be sent to firstname.lastname@example.org, with consent to allow the Internet Society Communications Department to include photo(s) of the event in Internet Society media products.
The Internet Society Chapter Support Team is responsible for the administration of the funding including responsibility for review and approval of applications as well as Chapter pre- and post-event submission requirements.
Resources available for Chapters
To assist Chapters in running events, the Internet Society has made available templates and documents that the Chapter can customize for running an event.